INVITATION TO SPONSOR/EXHIBIT

Commercial and not-for-profit partners are invited to partner with us for the 44th Annual Conference on SHOCK with a sponsorship or exhibit that will enable you to build brand awareness by gaining direct access to 450 scientists and clinicians in the shock, trauma, and sepsis (STS) fields.

Poster sessions, sponsorships, and exhibit opportunities will facilitate interactions with these scientists and clinicians working in all areas of STS and the meeting offers unique opportunities for you and your company to engage with highly motivated scientists that possess novel expertise in a growing domain of life science. We sincerely hope that you will consider sponsoring, attending, and participating in our annual meeting.

 About Us

The mission of the SHOCK SOCIETY is to improve the care of victims of trauma, shock, and sepsis through a multidisciplinary approach to promote basic science and translational research and provide education and mentoring to new investigators.

In addition to the latest research in STS, other areas of focus include:

  • Artificial Intelligence
  • Cognition, Neuroinflammation and Neurogenic Shock
  • Epigenetics and Exosomes
  • Hemorrhagic Shock and Blood/Blood Components
  • Myology, Metabolism, and Catabolism
  • Organ Specific Failure/Insufficiency
  • Vascular Biology and Epithelium
  • Viruses and COVID

Please see below various levels of engagement to promote your brand to this targeted audience at the forefront of new discoveries in shock, trauma and sepsis.  

Your support fosters and enables scientific innovation that engages scientists in discussion and resource sharing that helps transform cutting-edge research into scientific breakthroughs. We hope you can join us!

SPONSORSHIP and EXHIBIT PROSPECTUS                         

SPONSORSHIP LEVELS

 

Benefits

Platinum

$7,000

Gold

$5,000

Silver

$3,000

Bronze

$2,000

Exhibit Table-top (3’ x 6’ table with 2 chairs)

 X  X  X  X

Complimentary full registrations      

6

5

3

2

Recognition in conference promotional emails

Logo

Name

Name

Name

Logo Recognition on conference website hyperlinked to company website      

 X  X

Name

Name

Sponsor Profile on Shock Website (under resources) with link to company website

 X  X  X

Name

listing

Recognition from podium prior to opening session                     

 X  X  X

Listing in conference app with logo

 X  X  X

Recognition on Shock social media platforms       

2 posts

1 post

Group post

Group post

Banner ad in conference app

 X  X

 

 

App push notifications

3

2

1

 

Logo on screens between sessions

 X  X

Shared slide

Shared slide

Ability to contact attendees via app pre and post conference (provided they have opted-in) 

 X  X  X  X

 

À la carte Sponsorship Opportunities

À la carte sponsorships will receive signage at their event for breaks and breakfasts, or logo recognition on lanyards. Additional benefits include logo recognition on promotional emails, conference website, and detailed listing in conference app.

Conference Lanyards $3,500
Conference App $3,500
Branded Water Stations (Two per sponsorship) $3,000
Breaks (Tuesday, Wednesday, Thursday, Friday) $1,000 per day
Breakfasts (Wednesday, Thursday, Friday) $2,500 per day
Registration - recognition in promotional emails and on-site signage $4,000

            

Exhibitor                                                                                                         $1,500

  • 8-foot table-top exhibit with 2 chairs.  (Ancillary services such as electricity are additional).
  • Two full registrations that allow access to all educational sessions and closing dinner.
  • Recognition in promotional emails and conference website.
  • Listing in conference program book and conference app.
  • Pre and post conference attendee list (provided attendee has opted in).

EXHIBIT SCHEDULE 

Tuesday, October 12

Break

8:30 am – 9:00 am

 

Break

11:00 am – 11:20 am

 

Break

2:40 pm – 3:00 pm

 

Break

4:30 pm – 5:00 pm

Wednesday, October 13

Breakfast

7:00 am – 8:30 am

 

Break

8:30 am – 8:50 am

 

Break

10:20 am – 10:40 am

 

Break

1:00 pm – 1:20 pm

 

Break

2:50 pm – 3:20 pm

 

Break

5:30 pm – 6:00 pm

Thursday, October 14

Breakfast

7:00 am – 7:30 am

 

Break

9:00 am – 9:20 am

 

Break

10:50 am – 11:10 am

 

Break

1:10 pm – 1:30 pm

 

Break

3:00 pm – 3:30 pm

Friday, October 15

Breakfast

7:00 am – 8:30 am

 

Break

9:30 am – 9:50 am

 

Break

1:30 pm – 1:50 pm

 

Break

3:20 pm – 3:30 pm

 

 

 

To apply for a sponsorship or exhibit booth, please click the following link that will bring you to the online application.

 

Customized packages are available!  Please contact Barbara Bienkowski,

[email protected]shocksociety.org ; 240-404-6481.

 

Terms and Conditions

Correspondence – Please send all forms and direct all correspondence or inquiries regarding the meeting and sponsorship to [email protected]shocksociety.org .

Eligible Exhibitors - All exhibits and related demonstrations and presentations shall serve the interests of The SHOCK Society members and meeting attendees.  The SHOCK Society reserves the right to determine the eligibility of any company, product, or service for inclusion in the exhibition.

Exhibit Space – Space is limited and will be assigned on a first-come, first-served basis by sponsor level. The SHOCK Society will provide an 8-ft draped table, space for rear 8-ft pop-up display, and two chairs. The SHOCK Society reserves the right to alter the location of exhibit spaces at its sole discretion and in the best interest of the exhibition.

Space Allocation – Space for exhibits will be allocated on a first-come, first-served basis governed first by level of sponsorship, then date of payment received.

Ancillary Services - If electrical service is required, order forms from onsite providers will be sent with the full exhibitor packet prior to the conference. The hotel does not allow taping signage onto its walls. Displays should not interfere with other exhibitors, nor obstruct aisles or exits, and must follow all local fire department regulations.

Booth Personnel – All exhibit personnel are to be registered. All exhibitors are expected to have their exhibit displays properly staffed at all times during exhibit hours. Booth personnel agree to comply with mandatory safety measures, without exception and for the entire duration of the meeting.  Specific requirements for social distancing, mask wearing, and other safety procedures will be in accordance with the most current CDC guidelines and in compliance with the specific regulations of Portland, Oregon. Anyone who refuses to comply will be asked to leave the meeting and registration/sponsorship/exhibit fees will not be refunded.

Hotel Accommodations – Individuals are responsible for making their own room reservations. Please utilize the online reservation link available on the meeting website to obtain the group discount and note the reservation deadlines posted.

Liability/Indemnity – Exhibitors assume the entire responsibility for and hereby agree to protect, indemnify, defend, and save the host venue and hosting societies and their employees and agents harmless against all claims, losses, and damages to persons or property, governmental charges or fines, and attorney’s fees arising out of or caused by exhibitor’s installation, removal, maintenance, occupancy, or use of the exhibiting premises or a part thereof. In addition, the exhibitor acknowledges that the hotel and The SHOCK Society do not maintain insurance covering exhibitors’ property, and that it is the sole responsibility of the exhibitor to obtain business interruption and property damage insurance covering such losses by the exhibitor.

Payment – All applications are pending until payment is received. Checks should be made out to the SHOCK Society. Credit cards can also be accepted. Due to the nature of the event, no refunds can be offered.

Personal Information – Registration information will be part of a database that is accessible only to the SHOCK Society employees and conference organizers. The SHOCK Society will use contact information to provide attendees and stakeholders with society updates and information about conferences. A participant list will be made available in the program book distributed to registered attendees on site that includes name and institution. Company contact information may be sent to our internal SHOCK accounting database and to any bank or wire transfer institution that accounting uses in order to facilitate sponsorship payment.

Photography Policy/Release – The SHOCK Society may designate an official photographer for the conference. Any photographs taken by the photographer may be used in future SHOCK Society publications, on the website, or in other advertising materials. By registering to attend or sponsor this conference, you hereby grant the SHOCK Society an irrevocable, worldwide, royalty-free, fully paid license to reproduce, copy, display, perform, or otherwise use any photos taken of you by the SHOCK Society for promotional use (e.g., brochures, association publications, web-based media blogs, websites, e-newsletters, social media). You hereby release and hold harmless the SHOCK Society from all claims, demands, causes of action, and liability related to said use of the material.

Shipping/Storage – The venue has limited storage. Please review the full exhibitor packet available in the fall for carrier and shipping/storage information. You may utilize your preferred shipper and send your packages directly to the hotel.

Labor – There will be no labor to assist with the installation or dismantling of your exhibit.

Security – Exhibitors are urged to secure valuables nightly or take them to their hotel rooms. The SHOCK Society and the hosting venue will not be responsible for lost or stolen items. No security is provided in the exhibit area.

Contractual Agreement – All of the aforementioned rules and regulations are to be considered as part of the exhibit space contract. It is agreed that by submitting the application, the exhibitor will abide by the rules and regulations cited above before, during, and after the exhibit.

Cancellation Policy - Notification of cancellation must be submitted to the SHOCK Society prior to Thursday, September 9, 2021. Please send notification to [email protected]hocksociety.org. Cancellations received by Monday, August 9, 2021, will be subject to a $50 non-refundable processing fee. No refunds will be issued after Thursday, September 9, 2021. Travel and accommodation cancellations remain the sole responsibility of the individual.

Amendment of Rules - The SHOCK Society reserves the right to make changes, amendments and additions to the rules at any time, and all changes, amendments and additions so made shall be binding on the exhibitor with the provision that all exhibitors will be advised of any such changes. All matters and questions not specifically covered by these rules and regulations and the Exhibitor Agreement are subject to the decision of the SHOCK Society whose decisions will be final.